THE ALEXIA 2023 STUDENT GRANT SUBMISSIONS

Terms & Conditions

ETHICAL STANDARDS

The Alexia follows ethical photojournalistic standards as set forth by organizations such as World Press Photo, Pictures of the Year International and the National Press Photographers Association. Images may not be altered to change the structural integrity of photographed scenes unless they are clearly illustrative in nature. Toning of images — saturation, contrast, vignetting, dynamic range, etc. — must be within reasonable limits, as determined by the judges. We reserve the right to request raw files or untoned .jpg files of submitted images from entrants selected as finalists, with the goal of ensuring the integrity of those images. If you cannot provide raw or untoned files, you might be ineligible to receive an Alexia grant.

All applicants understand that The Alexia will comply with all applicable U.S. export control and economic sanctions laws and regulations, including the screening of applicants and/or grant recipients against lists of export control-restricted parties to ensure compliance with sanctions regulations.

ELIGIBILITY

Professionals: Grant applicants who are employed full-time must provide written permission from their employer granting them a leave of absence for approximately two months over the course of the following year to allow time to complete their project. This time does not have to be taken in a single block. You will be prompted to upload your letter (in the form of a PDF or .jpg) during the submission process.

Students: Students must be fully engaged in academic pursuit at a college, university, community college or center of photography at the time of their submission or have graduated in 2022. For most students, that means they’re enrolled full-time and taking courses; others might be on an internship before completing their degree or working on their master’s project or thesis as part of an advanced degree. Ph.D. students are eligible if they are actively pursuing their degree. You will be prompted to provide proof of current enrollment or recent graduation (in the form of a PDF or .jpg) during the submission process.

JUDGING CRITERIA AND PROCESS

The two grants will go to visual storytellers who have the potential to produce significant projects that share The Alexia’s mission (to help promote world peace and cultural understanding) and who demonstrate the ability to accomplish their projects. Applications will be judged by a three-member jury in two phases based on the topic and the strength of the submitted materials — both visuals and the proposal itself. The jury will review all submissions before the judging weekend (March 31–April 1) and advance selected entries for reassessment during the judging weekend, at the end of which they’ll choose a grant recipient, a runner-up and award of excellence honorees in each category (student and professional).

EXPECTATIONS OF GRANT RECIPIENTS

Professional grant recipients are expected to produce a substantial body of work on the project they proposed — usually clocking in about one to three months of field time — within one year of signing the grant agreement. These recipients will then submit 60 high-resolution images or a high-resolution digital file of their film to The Alexia chair. Student grant recipients are expected to make meaningful progress on their project within one year of signing the grant agreement. These recipients will then submit at least 20 high-resolution images or a high-resolution digital file of their film to The Alexia chair.

All grant recipients working with still photography will consider images made during the entirety of their project in choosing the final images and will consult with The Alexia chair to create the selection. The goal is to reflect the full scope of the project, including any worthy imagery made before the grant was awarded. All images must have captions. All grant recipients working on a film also will consider footage shot during the entirety of their project and will consult with The Alexia chair at least three times: at the rough-cut stage, midway and just before the final cut.

All recipients also must submit at the end of that year a thorough document that 1) outlines how they completed/advanced the project, 2) lists any publication or public presentation of the work, and 3) elaborates on challenges, triumphs lessons learned. Lastly, all grant recipients will credit The Alexia at Newhouse/Syracuse University if their project (in part or in its entirety) is published or screened during production or within a year of completion.

GRANT OF RIGHTS

All applicants understand, acknowledge and agree that should they be awarded an Alexia grant, the recipient retains the copyright to their work and explicitly grants The Alexia, its licensees, affiliates and their designees an irrevocable, non-exclusive perpetual royalty-free license to use, copy, publish, distribute, screen and display those photographs, photo stories, picture essays, multimedia, films or photo-documentary projects, written content, in any and all manner, form/medium/media now known or hereafter created, and in any publication, advertising, marketing, venue or program sponsored or authorized by The Alexia for the advancement of its mission and goals, including but not limited to educational, promotional and fundraising purposes at The Alexia’s sole discretion, without additional permission or consideration, or notification to the grant recipient or any third party.

The Alexia chair may also use submitted materials and completed projects in their educational responsibilities.

Each applicant warrants and represents that every photograph/film submitted with their entry is their own original work and that they have the unrestricted right to grant The Alexia the license described above.

Alexia grants will be awarded subject to these additional terms: The license granted herein by the applicant to The Alexia for use of photographs/films submitted with the applicant’s Alexia grant application shall be extended in all its terms to all works created by the applicant in the course of any project funded in any part by the applicant’s Alexia grant. Each applicant shall be deemed to have consented to the use of their name, portrait and/or picture by The Alexia in promotional and public relations materials or for any other purpose related to The Alexia. Each applicant shall agree to reasonable requests by The Alexia to present such applicant’s work and/or represent The Alexia at photography workshops, seminars and/or conventions, provided that any necessary expense associated with such presentations is paid by The Alexia. Each applicant shall be responsible for determining his or her own tax liability arising from acceptance of the Alexia grant, and for satisfaction of any such liability.